Want to save 5+ hours a week? Use these AI prompts to handle your marketing, content, and admin — so you can focus on growing your business.

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Introduction: Why Prompts Save You Time

Running a small business means wearing every hat — marketing, customer service, content creation, and admin. The hardest part isn’t always doing the work; it’s staring at a blank screen wondering what to write, post, or plan next.

AI tools like ChatGPT, Claude, and Gemini can help, but only if you know what to ask them. Without the right prompts, you end up with generic results that don’t fit your voice or goals. That’s why having a library of well-crafted prompts can be a game-changer.

A single prompt can turn a blank page into a week of Instagram captions, a polished customer email, or a strategic marketing plan — in seconds. Instead of spending hours brainstorming or rewriting, you can focus on running and growing your business.

This guide gives you 50 plug-and-play prompts you can copy and use right away. They’re organized by category — marketing, content, customer communication, and more — so you can quickly find what you need. Pair them with free AI tools and watch your workload shrink.

Want the full printable guide? Download all 50 prompts here and keep them handy for daily use.

How to Use These AI Prompts (Even If You’re a Beginner)

Before diving into the prompts, here’s how to make sure you get the best results:

1. Pick the right tool: Most of these prompts work in ChatGPT (free or paid), Claude, or Gemini.
2. Add your details: Replace placeholders like “[your product]” or “[audience]” with your specific info.
3. Refine the output: AI gives you a first draft — tweak it to match your voice and brand.
4. Save your favorites: Create a document or Notion board with your best prompts for easy reuse.

Pro Tip: If you want AI to sound more like you, feed it examples of your writing first (emails, captions, product descriptions). It’ll learn your tone and style in seconds.

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10 AI Prompts for Marketing

Marketing is where small business owners spend the most time — planning posts, writing captions, crafting emails. These prompts will help you batch content faster and stay consistent.

• “Write 7 Instagram captions for [product] that highlight its benefits in a playful, friendly tone.”
• “Draft a 3-email sequence to welcome new customers to my [business type].”
• “Create 5 TikTok video hook ideas that would appeal to [target audience].”
• “Write a product description for [item] in under 100 words, focusing on benefits not features.”
• “Generate 10 blog post ideas for [industry] targeting beginners.”
• “Write 3 Facebook ad headlines that drive urgency to buy [product/service].”
• “Create 5 Pinterest pin descriptions using keywords related to [niche].”
• “Draft a promotional email about an upcoming sale with a warm, approachable tone.”
• “Write 3 variations of a call-to-action for downloading my freebie on [topic].”
• “Generate 5 LinkedIn post ideas that position me as an expert in [industry].”

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10 AI Prompts for Content Creation

Creating consistent content is key to building trust — but brainstorming ideas is exhausting. Use these prompts to fill your calendar in minutes.

• “Write a 500-word blog post about [topic] for beginners.”
• “Summarize this article into 5 bullet points I can share on social media: [paste link].”
• “Turn this podcast transcript into 3 Instagram carousel ideas: [paste transcript].”
• “Write a YouTube video title and description optimized for the keyword [keyword].”
• “Draft a weekly newsletter that recaps top tips for [audience].”
• “Write 3 hooks for a blog post about [topic] that encourage people to click.”
• “Create a 30-day content calendar for [platform] around [topic].”
• “Turn this testimonial into a story post for Instagram: [testimonial text].”
• “Write a script for a 60-second Reels video teaching [topic].”
• “Generate 5 FAQs and answers about [product/service].”

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10 AI Prompts for Customer Communication

Customer service emails and messages can eat up your day. These prompts will help you reply faster while staying warm and professional.

• “Write a polite email response to a customer asking for a refund.”
• “Draft a thank-you email for first-time buyers of [product].”
• “Write a friendly reply to a social media comment asking about [feature].”
• “Create an automated follow-up message for abandoned carts in my online shop.”
• “Write a professional apology email for a delayed shipment.”
• “Draft a simple survey invitation to collect feedback from recent customers.”
• “Write a reminder email for an expiring coupon code.”
• “Generate a polite message declining a partnership request that’s off-brand.”
• “Write a holiday greeting email for my subscriber list.”
• “Draft a customer service script for answering common questions about [topic].”

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10 AI Prompts for Admin + Productivity

Behind-the-scenes tasks can be just as draining as marketing. These prompts help you stay organized and save mental energy.

• “Create a weekly to-do list for a [business type] owner focusing on growth tasks.”
• “Draft a checklist for onboarding a new client.”
• “Write a project brief template for freelancers.”
• “Generate a step-by-step SOP for posting weekly on Instagram.”
• “Create a meeting agenda for a 15-minute team check-in.”
• “Write a polite invoice reminder email.”
• “Draft a content batching schedule for one month of social media posts.”
• “Create a list of daily affirmations for small business owners to stay motivated.”
• “Write a time-blocking schedule for a solo entrepreneur working 20 hours/week.”
• “Generate a task handoff checklist for delegating to a virtual assistant.”

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10 AI Prompts for Planning + Strategy

When you need to think big-picture (without hiring a consultant), these prompts help you map goals and strategies.

• “Generate a 90-day marketing plan for a [niche] business with $500/month budget.”
• “Create a SWOT analysis (strengths, weaknesses, opportunities, threats) for [business idea].”
• “Write 3 customer personas for [business type].”
• “Draft a launch timeline for releasing a new digital product in 30 days.”
• “Generate 5 upsell ideas for customers who purchase [product].”
• “Write a content repurposing strategy for blog posts into social media.”
• “Create a competitor analysis summary for [industry or product].”
• “Draft a year-end review template to assess goals and results.”
• “Generate 5 KPIs to track for a service-based business.”
• “Write a growth plan for scaling from $1K to $10K/month with digital products.”

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Bonus: How to Get the Most From These Prompts

• Batch tasks: Set aside 1 hour weekly to use prompts for all marketing or content planning.
• Customize everything: Add your product details, audience specifics, and brand tone to make results unique.
• Experiment with variations: Ask AI to reword, expand, or simplify until it feels perfect.
• Save best results: Build your own library of “golden prompts” over time.

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Download the Full 50 Prompts PDF

Want all 50 prompts organized and printable? Grab the PDF so you can copy them anytime without scrolling.

Download Free AI Prompts → (instant access, no spam)

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Next Steps

1. Explore our AI Kits for more advanced prompts and workflows designed to grow your business.
2. Try 3–5 prompts this week and see which saves you the most time.
3. Download the full guide to have all 50 prompts organized by category.